Add Meeting Room In Outlook 2016

Open outlook click on calendars click open a shared calendar type conf and click ok choose the room that you want to add and click ok repeat steps 3 5 for any oth.

Add meeting room in outlook 2016.

You also can use the keyboard shortcut ctrl shift q to create a new meeting. First of all we must select the file tab in order to move to. In this post i will describe how to add a room in outlook 2016 in order to use this feature we must use a microsoft exchange server account. Scheduling meetings for others.

Select one of the suggestions to choose that location or continue typing to enter another location. Check the zoom outlook plugin box. Simply configure your settings and the meeting url and information is added to the body of the calendar event. In outlook 2016 and outlook for microsoft 365 you can start typing a location s name for example fourth coffee shop or conference room 23 and outlook will look for location matches.

Use the scheduling assistant. You will need to create an email address for this room. If you use an microsoft 365 or microsoft exchange account with outlook you can use the scheduling assistant and room finder to help schedule your meetings. In order to find a room we usually use the address book in order for it to be held.

This example adds confroom3223 to the building 32 room list. Next click the plus icon to create a new meeting room. This is the name that will be displayed in your outlook calendar. You will need to give it a name.

You can choose whatever you wish but your users will see this name. A room mailbox is a resource mailbox that s assigned to a physical location such as a conference room an auditorium or a training room. Choose the zoom outlook plug in. 12 minutes to read 5.

Select the com add ins. If you do not see the schedule a meeting icon in the menu ribbon open your outlook options. Create and manage room mailboxes. You may already have created distribution groups in the past that contain your conference rooms.

Add a meeting subject start time and end time and location. When we are creating a meeting request we usually include the location of the meeting in our request. After an administrator creates room mailboxes users can easily reserve rooms by including room mailboxes in meeting requests. Configure your new meeting room.

From the inbox select new items meeting or in the calendar select new meeting.