We have successfully added a room in outlook 2016.
Adding meeting room in outlook.
Click the rooms button on the meeting request window.
Click show all if you don t see resources right away.
This is the name that s listed in the resource mailbox list in the exchange admin center and in your organization s address book.
Use this box to type a name for the room mailbox.
You will need to give it a name.
Type conf and click ok.
Before you configure the view settings you must make sure the microsoft outlook is in the calendar view.
Open outlook on your computer.
Schedule a new meeting and add the room or equipment to the meeting like you would when inviting other employees or customers.
Add a meeting subject start time and end time and location.
Inside the meeting room the front of the room display and console will show that you are trying to add the room and simply accept the incoming invitation on the console to bring the room into the meeting.
Choose the room that you want to add and click ok.
Actually you can change the calendar view to list view and add show the meeting organizer information in the events list in a column.
Repeat steps 3 5 for any other calendars.
If you re using the new admin center preview this is called rooms equipment.
Select one of the suggestions to choose that location or continue typing to enter another location.
To use room or equipment mailboxes open outlook from your computer or sign in to outlook on the web.
To create a room mailbox click new room mailbox.
Click on calendars.
The add mailbox window appears where all we have to do is to type in the name of the room that we want to add in the add mailbox text area.
It is tedious to open a meeting every time for getting the organizer information.
Configure your new meeting room.
Use the options on the page to specify the settings for the new resource mailbox.
Proximity join from microsoft teams rooms.
In outlook 2016 and outlook for microsoft 365 you can start typing a location s name for example fourth coffee shop or conference room 23 and outlook will look for location matches.
Next click the plus icon to create a new meeting room.
On the home tab choose new items meeting.
If a room is not scheduled as a resource the meeting request will not be placed on the room resource s calendar auto accept or forwarded to delegates moderated.
This adds the room as a resource even though it will appear in the to.
This is the name that will be displayed in your outlook calendar.
Or select the room in the global address list click the resource button.
